Wakulla County Sheriff’s Office is now accepting applications for an energetic HR Assistant to join our team! Be a part of a great team that values hard work and success as well as having fun and being in an encouraging, positive environment!
JOB SUMMARY
This is a civilian position involving receiving and processing applications for potential employees, volunteers and contractual employees, conducting preliminary background checks, data entry, filing and scanning of personnel files, and confidential files. Assisting with public records requests, and be cross trained in certain areas of human resources, and administrative functions for human resources as needed.
REQUIREMENTS
Education: High School Diploma or General Equivalency Diploma (GED).
Experience performing human resources-related duties in a public-sector environment and Microsoft products is preferred.
Minimum Physical and Other Requirements:
Physical demands consist mainly of sitting or standing at a work station for extended periods of time, and occasionally lifting and moving light objects, weighing less than 25 pounds. Ability to sit, stand, kneel, twist, crouch, and stoop for extended periods of time, Ability to operate standard office equipment and a personal computer using database, spreadsheet and word processing applications.
About the position:
This position will be assigned to the Wakulla County Sheriff’s Human Resources Division, and is a Regular Full Time position with guaranteed hours, to include benefits. Monday-Friday 8 AM - 5 PM
Responsibilities include but are not limited to:
Receiving employment/volunteer applications to fill vacant positions, preparing and forwarding lists of applicants, arranging for interviews, and maintaining applicant files including checking and verifying credentials and collecting all required documentation. Conduct background checks including reference checks on applicants for employment. Provide information to applicants regarding such matters as health insurance, life insurance, and the application process. Answer inquiries concerning status of application process. Responsible for fingerprinting for state criminal history background checks for new hires. Assist with set up and maintenance of official employee personnel records and files. Maintain employee information by entering and updating employment and status-changes in the HR software. Perform customer service functions by assisting with employee requests and questions. Provide support by entering, formatting, and printing letters and information for new hire benefit packets; organizing work; answering the telephone; relaying messages; helping with maintaining office equipment and supplies. Support the HR Division during open enrollment; Participate in annual training and perform other related duties as assigned.
Qualifying Experience:
Applicant must have experience in clerical or office work. Must be able to read, write, and speak English. Must possess skill in dealing with the public. Typing skills are required. Experience processing and tracking background checks and fingerprints is highly desirable.
Desired Qualifications:
- Reliable, punctual, and possess a strong work ethic and have good moral values;
- Experience working with confidential and sensitive information;
- Able to maintain confidential information pertaining to personnel matters
- Able to grasp new concepts and processes quickly and to follow prescribed procedures;
- Self-motivated, able to recognize requirements, detail-oriented, and well organized; able to multi-task
- Have strong interpersonal skills;
- Proficient in Microsoft Office Products (Word, Outlook, Excel), is preferred
**Applicants must completely fill out employment history and references on the application to include accurate contact information for every employer and reference. A explanation of gaps in employment is required. Failure to submit a complete application as indicated above may result in your application being removed from further consideration.
Completed applications must be delivered to 15 Oak Street, Crawfordville, FL 32327
You may contact the Human Resource Office at (850) 745-7120 for assistance or additional information.
The Wakulla County Sheriff’s Office is an E-Verify Employer and Equal Opportunity Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify Human Resources in advance to allow sufficient time to provide the accommodation.
The Wakulla County Sheriff’s Office supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Pursuant to Chapter 295, Florida Statutes, eligible veterans and spouses of veterans will receive preference in employment and are encouraged to apply. For applicants claiming Veterans’ Preference, please attach supporting documentation that includes character of service (for example, DD form 214 Member Copy #4) when you apply for a vacancy. All documentation is due by the closing date of the job announcement.